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Customer Relationship Management

Status as of 2022-06:


The ideal "CRM" is quite different from one organization to the next because it depends on many factors:

  • Industry
  • Size
  • Current focus (stable vs growth)
  • Products vs services
  • Community members vs registered members vs clients
  • NGO vs government vs business
  • Etc.


Thus, we address this use case by configuring Trackers to have the required functionality and to grow with the organization.

We are looking for community members to create Tiki Profiles so we can have 1-click configurations. Ex.: CRM for services SME, CRM for non-profit with a membership, etc.

The following are legacy brainstorming notes on the topic.


What


What is a CRM?

Customer Relationship Management (ex.: a company)
Constituent Relationship Management (ex.: a political party)
See what Wikipedia thinks: http://en.wikipedia.org/wiki/Customer_relationship_management


For Tiki, we want a more distributed model, so we could call it a Community Relationship Management system. This last aspect includes the two previous ones, but has an emphasis on self organization. It is related to Social Networking and wiki-centric project management.

A bit like a groupware is a lot like a CMS but with more advanced permissions (when you have a public wiki & calendar, it's called a CMS, but when it's a private/shared wiki & calendar, it's called a groupware), a community relationship management system could be a Customer Relationship Management but that empowers everyone in the community. So users can create groups/projects/sections for initiatives.

Who

  • Marc Laporte
  • Jonny B and MatWho working on a (hopefully) simpler project addressing many of these issues (later 2008) - see GroupMail page
  • Nelson Ko
  • Pascal St-Jean
  • Adam Miron
  • Duane Kennedy
  • Mike Girardin

Definition

  • Contact Directory
  • Organization needs to communicate and support
  • Gather as much info as possible
    • relationship to other contacts/organizations
  • Track all communication to an individual level
    • Who are you
    • What did we tell you
    • What did you tell us
  • Track and Associate Tasks for workers associated to contacts


Requirements

  • Database of records of unit of interest
  • Member Tracking
  • Track communications
    • E-mail
    • Newsletters
  • Notes of conversations
  • Search and Reports
  • Import and Exports Data
  • Associate Contacts into Groups
  • Freetag Data and Contacts
  • Feasibility of use for new users
  • Fine Level Permissions
  • Security
  • Scalability
  • Decision / Workflow Intelligence
  • Mailer
    • 0 - 4000 emails (Stock Tiki)
    • > 4000 emails (Integration with email sending system)
  • Payments
    • Donations
    • Membership Registration
  • Phone / Auto-Dial feature (Skype)
    • Phone Banking
    • Info Tracker while calling
  • List Management
    • combine household residents
    • eliminate duplicates
    • address management (possible google maps integration)
      • all current CRMs use one field (very poor)
      • we need info consistency
  • Custom form validation
  • Ability to write custom queries

Missing Tiki Features

  • Tracker Encryption
    • E.G Credit Card Numbers
    • Share Passwords
    • API Keys
  • Tracker History


Use Cases

Organizations that require membership tracking

  • Small Organizations
  • Associations and Groups
  • Political Parties
    • Nominations


CRM systems

 CRM madness

Zarafa http://www.zarafa.com/

(with zPush) to connect mobile devices

Highrise (37 Signals)

  • Could be a good base to emulate

SugarCRM

Opensource version is not full featured,see SugarCRM feature comparison

 Benchmark
TikiCRM should be a viable option to replace a SugarCRM installation


vTiger

Opensource with all features.
They made a good comparison of themselves to the 3 big CRM players:

 Benchmark
TikiCRM should be a viable option to replace a vTiger installation

Civi

SalesForce

Zoho

XRMS (project on sourceforge)

Thoughts about necessary Components

There are several key components making up a good CRM:

  • business partners (This is the terminology used by SAP, I find it general enough to fit here) is an entity representing either
    • a person
    • an organisation
    • a group of the above
      • a person or organization should be able to be linked to more than 1 business partner (a person should be able to be linked to the Tiki development team, a family, and a company)
  • Addresses are attached to a business partner
  • Contact informations are attached to a business partner. These store phone numbers, fax numbers, email addresses, icq numbers, web sites and so on. Different contact types may allow triggering different actions, like clicking on an email address triggers sending a mail, clicking on a phone number allows to skype or call the contact via tapi/external helper
  • Roles define my/our relations to a business partner. My relations to a business partner are defined by roles. Every business partner can assume different roles at the same time (like employee and customer) Examples of roles are:
    • contact: Someone I talked to, know somehow but have no actual contract/relationship with
    • employee
    • key account manager: an employee who cares for my clients (this information can be attached to the customer role of a client, allowing me to see who of my employees cares for that customer)
    • customer
    • supplier
    • Account: A business partner must not be a registered user, but if he is, a link to that should be available, too
  • Contracts define my relationship with almost every business partner. A business partner can have several contracts with me (and in different roles). A contract contains
    • start and end dates
    • documents (the actual contract)
    • Scheduled actions
  • Actions are a sort of protocol, who did what with a customer. Here we store the information about emails, letters, offers, phone calls and so on. Actions can also be scheduled
  • Notes: I want to store additional information as free text, choosing either to publish it to others by assigning permissions or keep it private

Keywords

The following is a list of keywords that should serve as hubs for navigation within the Tiki development and should correspond to documentation keywords.

Each feature in Tiki has a wiki page which regroups all the bugs, requests for enhancements, etc. It is somewhat a form of wiki-based project management. You can also express your interest in a feature by adding it to your profile. You can also try out the Dynamic filter.

Accessibility (WAI & 508)
Accounting
Administration
Ajax
Articles & Submissions
Backlinks
Banner
Batch
BigBlueButton audio/video/chat/screensharing
Blog
Bookmark
Browser Compatibility
Calendar
Category
Chat
Comment
Communication Center
Consistency
Contacts Address book
Contact us
Content template
Contribution
Cookie
Copyright
Credits
Custom Home (and Group Home Page)
Database MySQL - MyISAM
Database MySQL - InnoDB
Date and Time
Debugger Console
Diagram
Directory (of hyperlinks)
Documentation link from Tiki to doc.tiki.org (Help System)
Docs
DogFood
Draw -superseded by Diagram
Dynamic Content
Preferences
Dynamic Variable
External Authentication
FAQ
Featured links
Feeds (RSS)
File Gallery
Forum
Friendship Network (Community)
Gantt
Group
Groupmail
Help
History
Hotword
HTML Page
i18n (Multilingual, l10n, Babelfish)
Image Gallery
Import-Export
Install
Integrator
Interoperability
Inter-User Messages
InterTiki
jQuery
Kaltura video management
Kanban
Karma
Live Support
Logs (system & action)
Lost edit protection
Mail-in
Map
Menu
Meta Tag
Missing features
Visual Mapping
Mobile
Mods
Modules
MultiTiki
MyTiki
Newsletter
Notepad
OS independence (Non-Linux, Windows/IIS, Mac, BSD)
Organic Groups (Self-managed Teams)
Packages
Payment
PDF
Performance Speed / Load / Compression / Cache
Permission
Poll
Profiles
Quiz
Rating
Realname
Report
Revision Approval
Scheduler
Score
Search engine optimization (SEO)
Search
Security
Semantic links
Share
Shopping Cart
Shoutbox
Site Identity
Slideshow
Smarty Template
Social Networking
Spam protection (Anti-bot CATPCHA)
Spellcheck
Spreadsheet
Staging and Approval
Stats
Survey
Syntax Highlighter (Codemirror)
Tablesorter
Tags
Task
Tell a Friend
Terms and Conditions
Theme
TikiTests
Federated Timesheets
Token Access
Toolbar (Quicktags)
Tours
Trackers
TRIM
User Administration
User Files
User Menu
Watch
Webmail and Groupmail
WebServices
Wiki History, page rename, etc
Wiki plugins extends basic syntax
Wiki syntax text area, parser, etc
Wiki structure (book and table of content)
Workspace and perspectives
WYSIWTSN
WYSIWYCA
WYSIWYG
XMLRPC
XMPP




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